- Leaflets should stand out
- Size and shape
- What you should consider before you begin writing
- Start writing
- Layout and design
Leaflets are a kind of open letter or postcard, designed to be given to people, either by hand or by post, inserted in local newspapers for distribution, or left in venues such as shops, restaurants or libraries – indeed anywhere where they will catch someone’s eye.
An attractive and well-crafted leaflet gives you credibility and helps you promote your business and market your project as a cause worth supporting. It delivers useful, reusable information, giving you the chance to put across your argument and draw attention to your business. A leaflet gives you space to present your ideas clearly with graphical impact.
People may take your leaflet home with them, where they have more time to absorb to your message and to keep a visual reminder of it. Once distributed, your leaflet may be passed on to other readers, widening its impact still further.
Leaflets should stand out
Use an eye-catching design. Well-produced leaflets can be highly effective, as they are the first contact many people will have with your campaign.
Size and shape
The size and shape of the leaflet will greatly influence its success. If it can’t fit easily into a pocket or a bag, it may be thrown away.
Most leaflets start life as sheets of A4 paper. Folded in half it becomes A5 and folded in half again it becomes A6. A4 can also be easily folded into three.
Leaflets may seem suitable for audiences who don’t read much . However, the text must always be well-written, enabling people to make informed judgments quickly. Always aim for clarity, quality and strong argument.
Decide from the start what the main goal of the leaflet is, who your target audience are and how you are going to distribute it. These factors will influence the way you write and design your leaflet.
Why do you want to produce a leaflet?
- To promote your organisation
- To sell your service or product
- To advertise events such as an open day, sale, or conference
- To encourage people to take action
- To welcome newcomers
- To explain a point of view or champion a local cause
- To present your cause or event to the community
- To raise awareness of a social problem
- To raise money for a charitable project
Try to answer in one sentence why you are producing it. If you find you have too many reasons, you may need more than one leaflet. Focus your message.
Who will read your leaflet?
Define your target audience. Be clear who you are trying to reach. Speak their language; share their interests; make your presentation relevant and easy to understand.
But always maintain your integrity. Your prose may be a literary masterpiece, but has your message been carefully and conscientiously thought through? Good writing can captivate an audience, but combined with deception, it’s simply crass manipulation.
How will you distribute your leaflet?
If you are championing an important local issue, you may decide to print a flier to hand out to people on the street. Maybe you’re raising funds for a charitable cause and you will post leaflets telling your donors and supporters how the appeal is progressing.
Or, you may want to publicise a local event and decide to push your leaflets through letterboxes. These considerations will help you to decide the size, shape and design of your leaflet.
Now you can start writing and building your design.
Use a punchy title
Begin by drafting a leaflet that will catch your readers’ eye and best communicate your message. Chose a succinct headline that grabs you reader’s attention and conveys the essence of what you want to say. A good title invites reading; a bad title puts your reader off.
Avoid unnecessary words that create clutter and detract from the main message of your leaflet. Search for words that describe the purpose, or chief benefit, of your message.
Try using action words and identify the key verb that best describes your purpose or activity. Then add ‘-ing’ to it. For instance, ‘Fighting poverty’ is a much better alternative to ‘The Little Dibley programme for the relief of the poor in deprived areas’. And it’s easy to remember.
Keep your leaflet simple, to the point, and easy to understand
- Break up long paragraphs.
- Use sections and headings.
- Use boxes for examples, short case studies, etc.
Structure your appeal
- State the issue or problem — your first few lines should engage the reader and unveil your appeal
- Give evidence and examples — paint pictures with your words
- Present your solution
- Include a quote from a celeb or other well-known person commending your appeal
- Encourage your readers to take action — how can they help
- Explain clearly what you want them to do
Make words count
Use plain language. Write so that everyone can easily understand your message. Use natural expressions and common words. People won’t read a long complicated leaflet, so keep your sentences short and clear.
Search for words with news appeal. Alert, challenge, connect, happenings, report, today, trends and update can be combined with another noun that describes your main purpose. For instance, schools update, outreach today, security alert, youth challenge. All are good attention grabbers.
Your leaflet must answer the questions ‘who‘, ‘what‘, ‘where‘, ‘when‘, ‘how‘ and ‘why?’. It must tell people specifically what they can do to help.
Use descriptive headings, subheadings, and quotations to get your main points across. Put three or four headings to a page so that if people only read the headlines they still get the message.
Avoid clichés. Create your own short, but memorable phrases.
Layout and design
Make a booklet
A simple A5 leaflet, for instance, has a front and back cover with a two-page spread inside. The front cover could contain a single, powerful statement backed by a hard-hitting graphic that supports the leaflet’s title.
These should be gripping enough to make anyone want to read on. On page two you can set out the challenge: for instance, the problem you are trying to remedy. Right opposite on page three, you can explain what you are attempting to do about the situation.
And finally, on the back cover, give some background information about yourself and your business or other organisation. Include contact details for people who want to know more or get involved.
Blank space is your friend
Don’t cram every square inch of the leaflet with text. People won’t read it. White space, such as wide margins or space around the title, often improves the design and makes the leaflet more readable and inviting. Take a look at the amount of white space on this webpage.
Design titles in a bold, easy-to-read display font. Use a simple font for your text. Serif fonts (fonts with small decorative strokes added to the end of the letters’ main strokes) improve readability by leading the eye along the line of type. Examples of common serif fonts are Times New Roman, Garamond, and Palatino. Limit yourself to two fonts per leaflet.
One picture is worth a thousand words
Remember your pictures should help to get your message across. You can use clip art or pictures from official sources, photos taken with a digital camera, pictures downloaded from the internet, powerful graphics such as graphs or pictures you’ve drawn or created yourself. Where it’s appropriate, make sure you have copyright permission.
Choose eye-catching pictures which speak for themselves and convey your message in a compelling way. If your leaflet is in black and white, make sure any colour graphics can be seen clearly when converted to monotone.
Start collecting a file of good photographs. Buy a digital camera and start improving your own pictures.
Provide a web address where people can get additional information on the topic as well as contact information for your group. Include a telephone number or email address as a point of contact, with a name if appropriate.